Soumia Saha

Responsible for monitoring the digitization documents project.
Ensure the final control of invoices files before the payment process.
Identify and resolve invoicing issues, and other financial related issues.
Perform risk management to minimize potential risks.
Manage and control contracts.
Monitor budget implementation.

Control the quality of documentation and ensure compliance with documentary standards defined by the project team.
Receiving and following up on documents until they are archived.
Record, update, keep and make available to the various internal and external parties the documents necessary for the smooth running of the project.
Guarantee the respect of deadlines for the production of documents and manage delays.
Ensure the availability of a complete and valid final version of the project documentation.
Prepare the transfer of technical and administrative documentation for archiving in the company's central system.
Distribute project-related copies to internal teams.
Create templates for future use.
Maintain confidentiality around sensitive information and terms of agreement.

Delegating tasks to administrative staff and monitoring daily operation.
Organize and ensure the administrative management of expatriates (work authorization, work permit, escort ...) with police and gendarmerie, Directorate of employment and Directorate of Labor Inspectorate.
Ensure legal responsibility on the different areas.
Acting as a liaison between the employees and upper management when it comes to financial and administrative issues.
Developing and promoting policies that ensure positive interaction between administrative staff and other personnel.
Recruit and hire new employees.
Respond to employee requests related to labor law, recruitment, training, career management, compensation.
Ensure the implementation of HR monitoring tools (attendance control, leave, promotion, sanction,...)
Manage the budget and the expenses of the company in the respect of transparency and conventions.
Ensure the completion of bank reconciliations and the regularization of pending transactions.
Participate in the financial negotiations of contracts.
Ensures financial monitoring (bank, cash register, invoices, budget ...).
Manages treasury function, including meeting short and long-term funding needs.

Preparation and follow-up of correspondence relating to the company's activities.
Ensure the confidentiality of information.
Sort and organize the classification of documents and files.
Administrative management of interns and training.
Ensure the monitoring of office logistics and manage equipment.
Perform administrative follow-up of personnel management (Contracts, absences, medical visits, social declarations ...).

Train the new representatives of each branch.
Enter information about imported goods.
Ensure the administrative management with each branch (invoice, stock,...)
Classification and arrangement of documents.