David Doxa

Duties and Responsibility Finance Lead all project finance and operations, including general administrative processes, financial management, procurement, accounting, and logistics. Establish and maintain sound and transparent accounting and fiscal control procedures. Ensure compliance of financial and operations systems with policies and procedures as of the regulations, and Government of Tanzania laws. Develop, analyze, and monitor program budgets. Preparing monthly financial reports with supporting documentation for all accounts. Manage project procurement processes in accordance with policies and applicable regulations. Preparing end of month bank reconciliation and processing monthly payroll including withholding and payment of the necessary taxes e.g., WHT, VAT to the Tanzania authorities. Liaise with internal and external auditors in the review of project financial management. Direct preparation of Wire Transfer Requests, including requests for activity forecasts from program team and others. Assist in banking errands such as transfers and collecting bank statements and cash withdrawals. Prepare payroll. Prepare Field Expense Reports, including reconciliation of bank account and cash-in-safe. Serve as petty cashier. Conduct initial review of sub-awardee expense reports. Provide administrative and logistical support to activities implementation such as events workshops and trainings. Tracking local employees’ vacation, severance calculations (when applicable) and sick leave accruals and usages. Supporting the preparation of program events

Administration Day-to-day management of general office administration duties; filing of office documents, ordering, and maintaining office supplies/stationery, maintenance of office equipment e.g., photocopier, printer, etc. Maintain and ensure staff medical insurance is operational and help settle any disputes that may arise (when applicable) Ensure records management and tracking inventory of property is up to date and in good order. Responsible for the day-to-day management of all suppliers/vendors and managing all local contracts/leases. Maintaining office insurances and ensuring renewals are done on time, while also ensuring losses are reported on time. Other duties as assigned. Monitoring daily communications and answering any queries. Preparing statutory accounts. Ensuring payments, amounts and records are correct. Working with spreadsheets, sales and purchase ledgers and journals. Recording and filing cash transactions. Controlling credit and chasing debt. Invoice processing and filing. Processing expense requests for the accountant to approve. Bank reconciliation. Liaising with third party providers, clients and suppliers. Updating and maintaining procedural documentation.